Career and Education Opportunities for Administrative Assistants in Tucson, Arizona
There is a wide variety of career and education opportunities for administrative assistants in the Tucson, Arizona area. Currently, 36,630 people work as administrative assistants in Arizona. This is expected to grow by 18% to about 43,160 people by 2016. This is better than the nation as a whole, where employment opportunities for administrative assistants are expected to grow by about 12.8%. Administrative assistants generally provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
The income of an administrative assistant is about $16 per hour or $35,130 annually on average in Arizona. In the U.S. as a whole, their income is about $19 per hour or $40,030 per year on average. Incomes for administrative assistants are better than in the overall category of Secretarial in Arizona, and better than the overall Secretarial category nationally.
There are twenty-one schools of higher education in the Tucson area, including four within twenty-five miles of Tucson where you can get a degree to start your career as an administrative assistant. Given that the most common education level for administrative assistants is some college courses, you can expect to spend a short time studying to be an administrative assistant if you already have a high school diploma.
CAREER DESCRIPTION: Administrative Assistant
In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may also train and supervise lower-level clerical staff.
Administrative assistants file and retrieve corporate documents and reports. They also ready invoices, reports, memos, letters, financial statements and other documents, using word processing or presentation software. Equally important, administrative assistants have to open and distribute incoming correspondence, including faxes and email. They are often called upon to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work. They are expected to answer phone calls and direct calls to appropriate parties or take messages. Finally, administrative assistants read and analyze incoming memos and reports to establish their significance and plan their distribution.
Every day, administrative assistants are expected to be able to see details at a very fine level of focus. They need to read and understand documents and reports. It is also important that they articulate ideas and problems.
It is important for administrative assistants to ready agendas and make arrangements, such as coordinating catering for luncheons and other meetings. They are often called upon to schedule and direct office services, such as archives and housekeeping, to assist executives. They also furnish clerical support to other departments. They are sometimes expected to conduct research and ready papers for consideration and presentation by executives, committees and boards of directors. Somewhat less frequently, administrative assistants are also expected to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work.
Administrative assistants sometimes are asked to make travel arrangements for executives. and oversee and maintain executives' schedules. And finally, they sometimes have to process payroll data.
Like many other jobs, administrative assistants must have exceptional integrity and be thorough and dependable.
Similar jobs with educational opportunities in Tucson include:
- Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
- Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
- Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
- Office Machine Operator. Operate one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.
- Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
- Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
EDUCATIONAL OPPORTUNITIES: Administrative Assistant Training
IIA College - Tucson, AZ
IIA College, 5441 E. 22nd St. Ste. 125, Tucson, AZ 85711-5444. IIA College is a small college located in Tucson, Arizona. It is a private for-profit school with primarily 4-year or above programs and has 405 students. IIA College has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated thirty students in 2008.
Pima Community College - Tucson, AZ
Pima Community College, 401 North Bonita Avenue, Tucson, AZ 85709-5000. Pima Community College is a large college located in Tucson, Arizona. It is a public school with primarily 2-year programs and has 30,529 students. Pima Community College has less than one year, one to two year, and associate's degree programs in Administrative Assistant and Secretarial Science which graduated five, four, and ten students respectively in 2008.
Pima Medical Institute - Tucson, AZ
Pima Medical Institute, 3350 East Grant Road, Suite 200, Tucson, AZ 85716. Pima Medical Institute is a small school located in Tucson, Arizona. It is a private for-profit school with primarily 2-year programs and has 1,017 students. Pima Medical Institute has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated eighty-two students in 2008.
Tohono O'Odham Community College - Sells, AZ
Tohono O'Odham Community College, Highway 86, Mile Post 115.5 N, Sells, AZ 85634-3129. Tohono O'Odham Community College is a small college located in Sells, Arizona. It is a public school with primarily 2-year programs and has 166 students. Tohono O'Odham Community College has a one to two year program in Administrative Assistant and Secretarial Science.
LOCATION INFORMATION: Tucson, Arizona
Tucson is situated in Pima County, Arizona. It has a population of over 541,811, which has grown by 11.3% in the past ten years. The cost of living index in Tucson, 88, is well below the national average. New single-family homes in Tucson are priced at $179,100 on average, which is well below the state average. In 2008, five hundred sixty-five new homes were built in Tucson, down from 1,131 the previous year.
The three big industries for women in Tucson are health care, educational services, and accommodation and food services. For men, it is construction, accommodation and food services, and educational services. The average commute to work is about 22 minutes. More than 22.9% of Tucson residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 9.0%, is higher than the state average.
The unemployment rate in Tucson is 9.2%, which is less than Arizona's average of 9.3%.
The percentage of Tucson residents that are affiliated with a religious congregation, 44.9%, is less than the national average but more than the state average. The largest religious groups are the Catholic Church, the Southern Baptist Convention and the LDS (Mormon) Church.
Tucson is home to the Arizona Correctional Training Facility and the Silverbell Golf Course as well as Vista del Pueblo Park and Verde Meadows Park. Shopping centers in the area include Gaslight Square Shopping Center, Grant Park Shopping Center and Grant Plaza South Shopping Center. Visitors to Tucson can choose from LA Quinta, Casa Tierra Adobe B & B Inn and Best Western Executive Inn for temporary stays in the area.