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Career and Education Opportunities for Administrative Assistants in Scottsdale, Arizona

For those living in the Scottsdale, Arizona area, there are many career and education opportunities for administrative assistants. There are currently 36,630 working administrative assistants in Arizona; this should grow 18% to about 43,160 working administrative assistants in the state by 2016. This is better than the nation as a whole, where employment opportunities for administrative assistants are expected to grow by about 12.8%. Administrative assistants generally provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

A person working as an administrative assistant can expect to earn about $16 hourly or $35,130 per year on average in Arizona and about $19 per hour or $40,030 annually on average in the U.S. as a whole. Incomes for administrative assistants are better than in the overall category of Secretarial in Arizona, and better than the overall Secretarial category nationally.

The Scottsdale area is home to seventy-six schools of higher education, including sixteen within twenty-five miles of Scottsdale where you can get a degree as an administrative assistant. Given that the most common education level for administrative assistants is some college courses, you can expect to spend a short time studying to be an administrative assistant if you already have a high school diploma.

CAREER DESCRIPTION: Administrative Assistant

Administrative Assistant video from the State of New Jersey Dept. of Labor and Workforce Development

In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may also train and supervise lower-level clerical staff.

Administrative assistants file and retrieve corporate documents and reports. They also ready invoices, reports, memos, letters, financial statements and other documents, using word processing or presentation software. Equally important, administrative assistants have to open and distribute incoming correspondence, including faxes and email. They are often called upon to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work. They are expected to answer phone calls and direct calls to appropriate parties or take messages. Finally, administrative assistants read and analyze incoming memos and reports to establish their significance and plan their distribution.

Every day, administrative assistants are expected to be able to see details at a very fine level of focus. They need to read and understand documents and reports. It is also important that they articulate ideas and problems.

It is important for administrative assistants to ready agendas and make arrangements, such as coordinating catering for luncheons and other meetings. They are often called upon to schedule and direct office services, such as archives and housekeeping, to assist executives. They also furnish clerical support to other departments. They are sometimes expected to conduct research and ready papers for consideration and presentation by executives, committees and boards of directors. Somewhat less frequently, administrative assistants are also expected to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work.

Administrative assistants sometimes are asked to make travel arrangements for executives. and oversee and maintain executives' schedules. And finally, they sometimes have to process payroll data.

Like many other jobs, administrative assistants must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in Scottsdale include:

  • Legal Secretary. Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, and subpoenas. May also assist with legal research.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Municipal Clerk. Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.
  • Office Machine Operator. Operate one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.
  • Procurement Clerk. Compile information and records to draw up purchase orders for procurement of materials and services.
  • Production Planner. Coordinate and expedite the flow of work and materials within or between departments of an establishment according to production schedule. Duties include reviewing and distributing production, work, and shipment schedules; conferring with department supervisors to determine progress of work and completion dates; and compiling reports on progress of work, inventory levels, and production problems.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

EDUCATIONAL OPPORTUNITIES: Administrative Assistant Training

South Mountain Community College - Phoenix, AZ

South Mountain Community College, 7050 S 24th St, Phoenix, AZ 85040. South Mountain Community College is a medium sized college located in Phoenix, Arizona. It is a public school with primarily 2-year programs and has 5,138 students. South Mountain Community College has a less than one year program in Administrative Assistant and Secretarial Science.

Mesa Community College - Mesa, AZ

Mesa Community College, 1833 W Southern Ave, Mesa, AZ 85202. Mesa Community College is a large college located in Mesa, Arizona. It is a public school with primarily 2-year programs and has 23,825 students. Mesa Community College has a less than one year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated three and zero students respectively in 2008.

Glendale Community College - Glendale, AZ

Glendale Community College, 6000 W Olive Ave, Glendale, AZ 85302. Glendale Community College is a large college located in Glendale, Arizona. It is a public school with primarily 2-year programs and has 18,228 students. Glendale Community College has a less than one year and an associate's degree program in Administrative Assistant and Secretarial Science.

Arizona College of Allied Health - Glendale, AZ

Arizona College of Allied Health, 4425 W Olive Avenue Suite 300, Glendale, AZ 85302. Arizona College of Allied Health is a small college located in Glendale, Arizona. It is a private for-profit school with primarily 2-year programs and has 178 students. Arizona College of Allied Health has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated ten students in 2008.

Estrella Mountain Community College - Avondale, AZ

Estrella Mountain Community College, 3000 N Dysart Rd, Avondale, AZ 85323-1000. Estrella Mountain Community College is a medium sized college located in Avondale, Arizona. It is a public school with primarily 2-year programs and has 6,358 students. Estrella Mountain Community College has an associate's degree program in Administrative Assistant and Secretarial Science.

Maricopa Skill Center - Phoenix, AZ

Maricopa Skill Center, 1245 E Buckeye, Phoenix, AZ 85034-4101. Maricopa Skill Center is a small school located in Phoenix, Arizona. It is a public school with primarily less-than 2-year programs and has 953 students. Maricopa Skill Center has a less than one year program in Administrative Assistant and Secretarial Science which graduated four students in 2008.

Paradise Valley Community College - Phoenix, AZ

Paradise Valley Community College, 18401 N 32nd St, Phoenix, AZ 85032. Paradise Valley Community College is a medium sized college located in Phoenix, Arizona. It is a public school with primarily 2-year programs and has 9,105 students. Paradise Valley Community College has less than one year, one to two year, and associate's degree programs in Administrative Assistant and Secretarial Science.

Pima Medical Institute - Mesa, AZ

Pima Medical Institute, 957 S. Dobson Road, Mesa, AZ 85202. Pima Medical Institute is a small school located in Mesa, Arizona. It is a private for-profit school with primarily 2-year programs and has 883 students. Pima Medical Institute has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated thirty-nine students in 2008.

Scottsdale Community College - Scottsdale, AZ

Scottsdale Community College, 9000 E Chaparral Rd, Scottsdale, AZ 85256. Scottsdale Community College is a large college located in Scottsdale, Arizona. It is a public school with primarily 2-year programs and has 10,077 students. Scottsdale Community College has less than one year, one to two year, and associate's degree programs in Administrative Assistant and Secretarial Science which graduated two, zero, and zero students respectively in 2008.

Phoenix College - Phoenix, AZ

Phoenix College, 1202 W Thomas Rd, Phoenix, AZ 85013. Phoenix College is a large college located in Phoenix, Arizona. It is a public school with primarily 2-year programs and has 10,917 students. Phoenix College has 3 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, one to two year and associate's degree.
  • Administrative Assistant and Secretarial Science, less than one year and associate's degree which graduated one and zero students respectively in 2008.
  • Executive Assistant/Executive Secretary, associate's degree.

IIA College - Mesa, AZ

IIA College, 925 S Gilbert Rd Ste 201, Mesa, AZ 85204-4448. IIA College is a small college located in Mesa, Arizona. It is a private for-profit school with primarily 4-year or above programs and has 225 students. IIA College has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated twelve students in 2008.

Lamson College - Tempe, AZ

Lamson College, 875 W. Elliot Road Suite 206, Tempe, AZ 85284. Lamson College is a small college located in Tempe, Arizona. It is a private for-profit school with primarily 2-year programs and has 483 students. Lamson College has a one to two year program in Administrative Assistant and Secretarial Science.

GateWay Community College - Phoenix, AZ

GateWay Community College, 108 N. 40th Street, Phoenix, AZ 85034. GateWay Community College is a medium sized college located in Phoenix, Arizona. It is a public school with primarily 2-year programs and has 6,853 students. GateWay Community College has 2 areas of study related to Administrative Assistant. They are:

  • Medical Administrative/Executive Assistant & Medical Secretary, less than one year and one to two year.
  • Administrative Assistant and Secretarial Science, less than one year and associate's degree.

East Valley Institute of Technology - Mesa, AZ

East Valley Institute of Technology, 1601 W Main St, Mesa, AZ 85201. East Valley Institute of Technology is a small school located in Mesa, Arizona. It is a public school with primarily less-than 2-year programs and has 203 students. East Valley Institute of Technology has a one to two year program in Administrative Assistant and Secretarial Science.

Rio Salado College - Tempe, AZ

Rio Salado College, 2323 W 14th St, Tempe, AZ 85281. Rio Salado College is a large college located in Tempe, Arizona. It is a public school with primarily 2-year programs and has 19,186 students. Rio Salado College has a less than one year program in Administrative Assistant and Secretarial Science.

IIA College - Phoenix, AZ

IIA College, 4240 W. Bethany Home Rd., Phoenix, AZ 85019-1600. IIA College is a small college located in Phoenix, Arizona. It is a private for-profit school with primarily 4-year or above programs and has 650 students. IIA College has a less than one year program in Medical Administrative/Executive Assistant & Medical Secretary which graduated thirty-three students in 2008.

LOCATION INFORMATION: Scottsdale, Arizona

Scottsdale, Arizona
Scottsdale, Arizona photo by Flyer84

Scottsdale is located in Maricopa County, Arizona. It has a population of over 235,371, which has grown by 16.1% in the past ten years. The cost of living index in Scottsdale, 104, is above the national average. New single-family homes in Scottsdale are priced at $633,700 on average, which is far greater than the state average. In 2008, two hundred thirty-three new homes were constructed in Scottsdale, down from six hundred eighty-nine the previous year.

The three big industries for women in Scottsdale are health care, professional, scientific, and technical services, and educational services. For men, it is professional, scientific, and technical services, finance and insurance, and accommodation and food services. The average travel time to work is about 24 minutes. More than 44.1% of Scottsdale residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 14.7%, is higher than the state average.

The unemployment rate in Scottsdale is 6.4%, which is less than Arizona's average of 9.3%.

The percentage of Scottsdale residents that are affiliated with a religious congregation, 39.7%, is less than the national average but more than the state average. The most common religious groups are the Catholic Church, the LDS (Mormon) Church and the Southern Baptist Convention.

Scottsdale is home to the Arabian Library and the McCormick Ranch Golf Course as well as Indian Bend Wash Greenbelt and McCormick Railroad Park. Shopping centers in the area include Los Arcos Mall, Park Scottsdale Shopping Center and Papago Plaza Shopping Center. Visitors to Scottsdale can choose from Hyatt Regency & Resorts - Hyatt Regency Scottsdale Resort, Doubletree Paradise Valley and Innsuites Hotel-Scottsdale for temporary stays in the area.