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Career and Education Opportunities for Secretaries in Montgomery, Alabama

Many educational and employment opportunities exist for secretaries in the Montgomery, Alabama area. There are currently 40,940 working secretaries in Alabama; this should grow 6% to 43,330 working secretaries in the state by 2016. This is better than the national trend for secretaries, which sees this job pool growing by about 4.6% over the next eight years. In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Income for secretaries is about $13 hourly or $27,450 per year on average in Alabama. Nationally, their income is about $13 hourly or $29,050 yearly. Incomes for secretaries are not quite as good as in the overall category of Secretarial in Alabama, and not quite as good as the overall Secretarial category nationally.

The Montgomery area is home to twelve schools of higher education, including three within twenty-five miles of Montgomery where you can get a degree as a secretary. The most common level of education for secretaries is a high school diploma or GED. You can expect to spend only a short time training to become a secretary if you already have a high school diploma.

CAREER DESCRIPTION: Secretary

Secretary video from the State of New Jersey Dept. of Labor and Workforce Development

In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications. They also make copies of correspondence and other printed material. Equally important, secretaries have to answer telephones and give data to callers or transfer calls to appropriate individuals. They are often called upon to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs. They are expected to learn to operate new office technologies as they are developed and implemented. Finally, secretaries schedule and confirm appointments for clients or supervisors.

Every day, secretaries are expected to be able to listen to and understand others in meetings. They need to articulate ideas and problems. It is also important that they read and understand documents and reports.

It is important for secretaries to conduct searches to discover needed data, using such sources as the Internet. They are often called upon to order and dispense supplies. They also open and distribute incoming mail and other material and answer routine letters. They are sometimes expected to locate and attach appropriate files to incoming correspondence requiring replies. Somewhat less frequently, secretaries are also expected to operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications.

Secretaries sometimes are asked to establish work procedures and schedules and keep track of the daily work of clerical staff. They also have to be able to collect and disburse funds from cash accounts, and keep archives of collections and disbursements and prepare and maintain paper and electronic filing systems for archives and other material. And finally, they sometimes have to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs.

Like many other jobs, secretaries must be reliable and be thorough and dependable.

Similar jobs with educational opportunities in Montgomery include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Bookkeeper. Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
  • Clerk. Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer or typewriter, calculator, and adding and bookkeeping machines.
  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.

EDUCATIONAL OPPORTUNITIES: Secretary Training

H Councill Trenholm State Technical College - Montgomery, AL

H Councill Trenholm State Technical College, 1225 Air Base Blvd, Montgomery, AL 36108-3199. H Councill Trenholm State Technical College is a small college located in Montgomery, Alabama. It is a public school with primarily 2-year programs and has 1,309 students. H Councill Trenholm State Technical College has less than one year, one to two year, and associate's degree programs in Administrative Assistant and Secretarial Science which graduated zero, zero, and fourteen students respectively in 2008.

Virginia College-Montgomery - Montgomery, AL

Virginia College-Montgomery, 6200 Atlanta Highway, Montgomery, AL 36117-2800. Virginia College-Montgomery is a small college located in Montgomery, Alabama. It is a private for-profit school with primarily 2-year programs. It has 381 students and an admission rate of 87%. Virginia College-Montgomery has a one to two year program in Administrative Assistant and Secretarial Science which graduated twenty-three students in 2008.

J F Ingram State Technical College - Deatsville, AL

J F Ingram State Technical College, 5375 Ingram Rd, Deatsville, AL 36022. J F Ingram State Technical College is a small college located in Deatsville, Alabama. It is a public school with primarily 2-year programs and has 621 students. J F Ingram State Technical College has less than one year, one to two year, and associate's degree programs in Administrative Assistant and Secretarial Science which graduated zero, one, and one students respectively in 2008.

LOCATION INFORMATION: Montgomery, Alabama

Montgomery, Alabama
Montgomery, Alabama photo by Spyder Monkey

Montgomery is situated in Montgomery County, Alabama. It has a population of over 202,696, which has grown by 0.6% over the last ten years. The cost of living index in Montgomery, 83, is well below the national average. New single-family homes in Montgomery are valued at $129,500 on average, which is well below the state average. In 2008, two hundred seventy-eight new homes were built in Montgomery, down from six hundred nineteen the previous year.

The three most popular industries for women in Montgomery are health care, educational services, and public administration. For men, it is public administration, construction, and educational services. The average travel time to work is about 20 minutes. More than 29.4% of Montgomery residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 11.3%, is higher than the state average.

The unemployment rate in Montgomery is 10.1%, which is less than Alabama's average of 10.7%.

The percentage of Montgomery residents that are affiliated with a religious congregation, 50.6%, is more than the national average but less than the state average. Big Roxanna Church, William African Methodist Episcopal Zion Chapel and Whitfield Memorial United Methodist Church are some of the churches located in Montgomery. The largest religious groups are the Southern Baptist Convention, the United Methodist Church and the Churches of Christ.

Montgomery is home to the Montgomery Public Library and the Booker T Washington Community Center as well as Old Selma Road Park and Montgomery East Exchange Park. Shopping centers in the area include Montgomery East Plaza Shopping Center, Montgomery Mall Shopping Center and Norman Bridge South Shopping Center. Visitors to Montgomery can choose from Relax Inn, Islander and Towne Place Suites by Marriott for temporary stays in the area.