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Career and Education Opportunities for Administrative Assistants in Montgomery, Alabama

Many educational and employment opportunities exist for administrative assistants in the Montgomery, Alabama area. Currently, 9,510 people work as administrative assistants in Alabama. This is expected to grow by 18% to about 11,210 people by 2016. This is better than the nation as a whole, where employment opportunities for administrative assistants are expected to grow by about 12.8%. In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Administrative assistants earn about $19 per hour or $39,770 annually on average in Alabama and about $19 hourly or $40,030 annually on average nationally. Earnings for administrative assistants are better than earnings in the general category of Secretarial in Alabama and better than general Secretarial category earnings nationally.

There are twelve schools of higher education in the Montgomery area, including three within twenty-five miles of Montgomery where you can get a degree to start your career as an administrative assistant. Given that the most common education level for administrative assistants is some college courses, you can expect to spend a short time studying to be an administrative assistant if you already have a high school diploma.

CAREER DESCRIPTION: Administrative Assistant

Administrative Assistant video from the State of New Jersey Dept. of Labor and Workforce Development

In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may also train and supervise lower-level clerical staff.

Administrative assistants file and retrieve corporate documents and reports. They also ready invoices, reports, memos, letters, financial statements and other documents, using word processing or presentation software. Equally important, administrative assistants have to open and distribute incoming correspondence, including faxes and email. They are often called upon to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work. They are expected to answer phone calls and direct calls to appropriate parties or take messages. Finally, administrative assistants read and analyze incoming memos and reports to establish their significance and plan their distribution.

Every day, administrative assistants are expected to be able to see details at a very fine level of focus. They need to read and understand documents and reports. It is also important that they articulate ideas and problems.

It is important for administrative assistants to ready agendas and make arrangements, such as coordinating catering for luncheons and other meetings. They are often called upon to schedule and direct office services, such as archives and housekeeping, to assist executives. They also furnish clerical support to other departments. They are sometimes expected to conduct research and ready papers for consideration and presentation by executives, committees and boards of directors. Somewhat less frequently, administrative assistants are also expected to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work.

Administrative assistants sometimes are asked to make travel arrangements for executives. and oversee and maintain executives' schedules. And finally, they sometimes have to process payroll data.

Like many other jobs, administrative assistants must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in Montgomery include:

  • Medical Secretary. Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.
  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

EDUCATIONAL OPPORTUNITIES: Administrative Assistant Training

H Councill Trenholm State Technical College - Montgomery, AL

H Councill Trenholm State Technical College, 1225 Air Base Blvd, Montgomery, AL 36108-3199. H Councill Trenholm State Technical College is a small college located in Montgomery, Alabama. It is a public school with primarily 2-year programs and has 1,309 students. H Councill Trenholm State Technical College has less than one year, one to two year, and associate's degree programs in Administrative Assistant and Secretarial Science which graduated zero, zero, and fourteen students respectively in 2008.

Virginia College-Montgomery - Montgomery, AL

Virginia College-Montgomery, 6200 Atlanta Highway, Montgomery, AL 36117-2800. Virginia College-Montgomery is a small college located in Montgomery, Alabama. It is a private for-profit school with primarily 2-year programs. It has 381 students and an admission rate of 87%. Virginia College-Montgomery has a one to two year program in Administrative Assistant and Secretarial Science which graduated twenty-three students in 2008.

J F Ingram State Technical College - Deatsville, AL

J F Ingram State Technical College, 5375 Ingram Rd, Deatsville, AL 36022. J F Ingram State Technical College is a small college located in Deatsville, Alabama. It is a public school with primarily 2-year programs and has 621 students. J F Ingram State Technical College has less than one year, one to two year, and associate's degree programs in Administrative Assistant and Secretarial Science which graduated zero, one, and one students respectively in 2008.

LOCATION INFORMATION: Montgomery, Alabama

Montgomery, Alabama
Montgomery, Alabama photo by Spyder Monkey

Montgomery is situated in Montgomery County, Alabama. It has a population of over 202,696, which has grown by 0.6% over the last ten years. The cost of living index in Montgomery, 83, is well below the national average. New single-family homes in Montgomery are valued at $129,500 on average, which is well below the state average. In 2008, two hundred seventy-eight new homes were built in Montgomery, down from six hundred nineteen the previous year.

The three most popular industries for women in Montgomery are health care, educational services, and public administration. For men, it is public administration, construction, and educational services. The average travel time to work is about 20 minutes. More than 29.4% of Montgomery residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 11.3%, is higher than the state average.

The unemployment rate in Montgomery is 10.1%, which is less than Alabama's average of 10.7%.

The percentage of Montgomery residents that are affiliated with a religious congregation, 50.6%, is more than the national average but less than the state average. Big Roxanna Church, William African Methodist Episcopal Zion Chapel and Whitfield Memorial United Methodist Church are some of the churches located in Montgomery. The largest religious groups are the Southern Baptist Convention, the United Methodist Church and the Churches of Christ.

Montgomery is home to the Montgomery Public Library and the Booker T Washington Community Center as well as Old Selma Road Park and Montgomery East Exchange Park. Shopping centers in the area include Montgomery East Plaza Shopping Center, Montgomery Mall Shopping Center and Norman Bridge South Shopping Center. Visitors to Montgomery can choose from Relax Inn, Islander and Towne Place Suites by Marriott for temporary stays in the area.