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Career and Education Opportunities for Secretaries in Huntsville, Alabama

Secretary career and educational opportunities abound in Huntsville, Alabama. About 40,940 people are currently employed as secretaries in Alabama. By 2016, this is expected to grow by 6% to 43,330 people employed. This is better than the national trend for secretaries, which sees this job pool growing by about 4.6% over the next eight years. In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

A person working as a secretary can expect to earn about $13 hourly or $27,450 annually on average in Alabama and about $13 per hour or $29,050 per year on average in the U.S. as a whole. Secretaries earn less than people working in the category of Secretarial generally in Alabama and less than people in the Secretarial category nationally.

There are three schools within twenty-five miles of Huntsville where you can study to be a secretary, among eleven schools of higher education total in the Huntsville area. The most common level of education for secretaries is a high school diploma or GED. You can expect to spend only a short time training to become a secretary if you already have a high school diploma.

CAREER DESCRIPTION: Secretary

Secretary video from the State of New Jersey Dept. of Labor and Workforce Development

In general, secretaries perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Secretaries operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications. They also make copies of correspondence and other printed material. Equally important, secretaries have to answer telephones and give data to callers or transfer calls to appropriate individuals. They are often called upon to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs. They are expected to learn to operate new office technologies as they are developed and implemented. Finally, secretaries schedule and confirm appointments for clients or supervisors.

Every day, secretaries are expected to be able to listen to and understand others in meetings. They need to articulate ideas and problems. It is also important that they read and understand documents and reports.

It is important for secretaries to conduct searches to discover needed data, using such sources as the Internet. They are often called upon to order and dispense supplies. They also open and distribute incoming mail and other material and answer routine letters. They are sometimes expected to locate and attach appropriate files to incoming correspondence requiring replies. Somewhat less frequently, secretaries are also expected to operate office equipment such as fax machines and phone systems, and use computers for spreadsheet and other applications.

Secretaries sometimes are asked to establish work procedures and schedules and keep track of the daily work of clerical staff. They also have to be able to collect and disburse funds from cash accounts, and keep archives of collections and disbursements and prepare and maintain paper and electronic filing systems for archives and other material. And finally, they sometimes have to greet visitors and callers, handle their inquiries, and direct them to the appropriate persons in line with their needs.

Like many other jobs, secretaries must be reliable and be thorough and dependable.

Similar jobs with educational opportunities in Huntsville include:

  • Administrative Assistant. Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
  • Bookkeeper. Compute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.
  • Clerk. Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer or typewriter, calculator, and adding and bookkeeping machines.

EDUCATIONAL OPPORTUNITIES: Secretary Training

Virginia College-Huntsville - Huntsville, AL

Virginia College-Huntsville, 2800 Bob Wallace Ave, Huntsville, AL 35805-9945. Virginia College-Huntsville is a small college located in Huntsville, Alabama. It is a private for-profit school with primarily 4-year or above programs. It has 915 students and an admission rate of 83%. Virginia College-Huntsville has a one to two year program in Administrative Assistant and Secretarial Science which graduated eight students in 2008.

Snead State Community College - Boaz, AL

Snead State Community College, 220 North Walnut Street, Boaz, AL 35957-0734. Snead State Community College is a small college located in Boaz, Alabama. It is a public school with primarily 2-year programs and has 2,234 students. Snead State Community College has a less than one year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated zero and twelve students respectively in 2008.

J F Drake State Technical College - Huntsville, AL

J F Drake State Technical College, 3421 Meridian St N, Huntsville, AL 35811. J F Drake State Technical College is a small college located in Huntsville, Alabama. It is a public school with primarily 2-year programs and has 780 students. J F Drake State Technical College has less than one year, one to two year, and associate's degree programs in Administrative Assistant and Secretarial Science which graduated zero, twelve, and twelve students respectively in 2008.

LOCATION INFORMATION: Huntsville, Alabama

Huntsville, Alabama
Huntsville, Alabama photo by Anivron

Huntsville is located in Madison County, Alabama. It has a population of over 176,645, which has grown by 11.6% over the last ten years. The cost of living index in Huntsville, 82, is well below the national average. New single-family homes in Huntsville are valued at $44,900 on average, which is far less than the state average. In 2008, 1,004 new homes were constructed in Huntsville, down from 1,558 the previous year.

The top three industries for women in Huntsville are health care, educational services, and accommodation and food services. For men, it is professional, scientific, and technical services, public administration, and construction. The average commute to work is about 18 minutes. More than 36.1% of Huntsville residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 12.7%, is higher than the state average.

The unemployment rate in Huntsville is 7.6%, which is less than Alabama's average of 10.7%.

The percentage of Huntsville residents that are affiliated with a religious congregation, 55.2%, is more than the national average but less than the state average. Whitesburg Church of God, Whitesburg Church and Maple Grove Church are among the churches located in Huntsville. The most common religious groups are the Southern Baptist Convention, the United Methodist Church and the Catholic Church.

Huntsville is home to the Valley Hill Golf and Country Club and the Lowe Industrial Park as well as John H Steigerwood Field and Milton Frank Stadium. Shopping malls in the area include Madison Plaza Shopping Center, Madison Square Mall Shopping Center and Memorial Plaza Shopping Center. Visitors to Huntsville can choose from King's Inn, Candlewood Suites and Economy Inn for temporary stays in the area.