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Career and Education Opportunities for Administrative Assistants in Huntsville, Alabama

Administrative assistant career and educational opportunities abound in Huntsville, Alabama. About 9,510 people are currently employed as administrative assistants in Alabama. By 2016, this is expected to grow 18% to about 11,210 people employed. This is better than the national trend for administrative assistants, which sees this job pool growing by about 12.8% over the next eight years. In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

A person working as an administrative assistant can expect to earn about $19 per hour or $39,770 per year on average in Alabama and about $19 hourly or $40,030 annually on average in the U.S. as a whole. Earnings for administrative assistants are better than earnings in the general category of Secretarial in Alabama and better than general Secretarial category earnings nationally.

The Huntsville area is home to eleven schools of higher education, including three within twenty-five miles of Huntsville where you can get a degree as an administrative assistant. Given that the most common education level for administrative assistants is some college courses, you can expect to spend a short time studying to be an administrative assistant if you already have a high school diploma.

CAREER DESCRIPTION: Administrative Assistant

Administrative Assistant video from the State of New Jersey Dept. of Labor and Workforce Development

In general, administrative assistants provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. They also may also train and supervise lower-level clerical staff.

Administrative assistants file and retrieve corporate documents and reports. They also ready invoices, reports, memos, letters, financial statements and other documents, using word processing or presentation software. Equally important, administrative assistants have to open and distribute incoming correspondence, including faxes and email. They are often called upon to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work. They are expected to answer phone calls and direct calls to appropriate parties or take messages. Finally, administrative assistants read and analyze incoming memos and reports to establish their significance and plan their distribution.

Every day, administrative assistants are expected to be able to see details at a very fine level of focus. They need to read and understand documents and reports. It is also important that they articulate ideas and problems.

It is important for administrative assistants to ready agendas and make arrangements, such as coordinating catering for luncheons and other meetings. They are often called upon to schedule and direct office services, such as archives and housekeeping, to assist executives. They also furnish clerical support to other departments. They are sometimes expected to conduct research and ready papers for consideration and presentation by executives, committees and boards of directors. Somewhat less frequently, administrative assistants are also expected to perform general office duties, such as ordering supplies, maintaining archives management database systems, and performing basic bookkeeping work.

Administrative assistants sometimes are asked to make travel arrangements for executives. and oversee and maintain executives' schedules. And finally, they sometimes have to process payroll data.

Like many other jobs, administrative assistants must have exceptional integrity and be thorough and dependable.

Similar jobs with educational opportunities in Huntsville include:

  • Secretary. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

EDUCATIONAL OPPORTUNITIES: Administrative Assistant Training

Virginia College-Huntsville - Huntsville, AL

Virginia College-Huntsville, 2800 Bob Wallace Ave, Huntsville, AL 35805-9945. Virginia College-Huntsville is a small college located in Huntsville, Alabama. It is a private for-profit school with primarily 4-year or above programs. It has 915 students and an admission rate of 83%. Virginia College-Huntsville has a one to two year program in Administrative Assistant and Secretarial Science which graduated eight students in 2008.

Snead State Community College - Boaz, AL

Snead State Community College, 220 North Walnut Street, Boaz, AL 35957-0734. Snead State Community College is a small college located in Boaz, Alabama. It is a public school with primarily 2-year programs and has 2,234 students. Snead State Community College has a less than one year and an associate's degree program in Administrative Assistant and Secretarial Science which graduated zero and twelve students respectively in 2008.

J F Drake State Technical College - Huntsville, AL

J F Drake State Technical College, 3421 Meridian St N, Huntsville, AL 35811. J F Drake State Technical College is a small college located in Huntsville, Alabama. It is a public school with primarily 2-year programs and has 780 students. J F Drake State Technical College has less than one year, one to two year, and associate's degree programs in Administrative Assistant and Secretarial Science which graduated zero, twelve, and twelve students respectively in 2008.

LOCATION INFORMATION: Huntsville, Alabama

Huntsville, Alabama
Huntsville, Alabama photo by Anivron

Huntsville is located in Madison County, Alabama. It has a population of over 176,645, which has grown by 11.6% over the last ten years. The cost of living index in Huntsville, 82, is well below the national average. New single-family homes in Huntsville are valued at $44,900 on average, which is far less than the state average. In 2008, 1,004 new homes were constructed in Huntsville, down from 1,558 the previous year.

The top three industries for women in Huntsville are health care, educational services, and accommodation and food services. For men, it is professional, scientific, and technical services, public administration, and construction. The average commute to work is about 18 minutes. More than 36.1% of Huntsville residents have a bachelor's degree, which is higher than the state average. The percentage of residents with a graduate degree, 12.7%, is higher than the state average.

The unemployment rate in Huntsville is 7.6%, which is less than Alabama's average of 10.7%.

The percentage of Huntsville residents that are affiliated with a religious congregation, 55.2%, is more than the national average but less than the state average. Whitesburg Church of God, Whitesburg Church and Maple Grove Church are among the churches located in Huntsville. The most common religious groups are the Southern Baptist Convention, the United Methodist Church and the Catholic Church.

Huntsville is home to the Valley Hill Golf and Country Club and the Lowe Industrial Park as well as John H Steigerwood Field and Milton Frank Stadium. Shopping malls in the area include Madison Plaza Shopping Center, Madison Square Mall Shopping Center and Memorial Plaza Shopping Center. Visitors to Huntsville can choose from King's Inn, Candlewood Suites and Economy Inn for temporary stays in the area.